Ten Tips to a Clean Aperture Library (1 of 10) — Find Your Files
We just passed the 100th day of 2012 and I was looking at my Aperture library in Project view and realized I had exactly, you guessed it, 100 projects.
I’m no mathematician, but I’m pretty sure that’s averaging a project per day this year. Those 100 projects hold over 38,000 photos. In the past years I’ve averaged about 10,000 images per month and it looks like I’m on track for that number this year.
I bring this up because it reminded that it might be a good time for us all to do some house cleaning and maintenance on our libraries before they get so big that it will take a lot of work and time.
So over the next ten days, we will be publishing…
Top Ten Tips to Cleaning Up Your Aperture Library
This is a co-authored series by Thomas Boyd and Joseph Linaschke. Thomas started this project so his posts are usually first, followed by Joseph’s additional, alternate and possibly even contrary thoughts!
Tip 1 — Locate & Reconnect Missing Files
Make a Smart Album that populates with offline files. Select File Status and offline, then use “Locate Referenced Files” to get everything back online. Of course, this only applies to Referenced libraries. I recently discovered a problem where I accidentally imported to the wrong hard drive — I imported 2012 images to my 2011 drive. Since it was mounted the files were showing up as online, which was true, but they weren’t living where I wanted them to. I didn’t discover the problem until the 2011 was turned off. So, before checking for offline files make sure that only your current hard drive is mounted. Unmount all extraneous drives.
This is a Smart Album set up to populate with Offline images.
I agree, keeping an eye on files to ensure they are where you intended is very important. I’d add to this that if you are working Referenced, then you may want to watch out for accidentally Managed files. Maybe you imported in a hurry and didn’t realize that the import location was set to “Aperture Library”, and suddenly your Library is 20GB larger than it needs to be!
I keep another Smart Album in my Library Albums collection that looks for Managed files. A simple version of this Smart Album would look like this:
This Smart Album is looking for Managed FilesBut here’s a thing; if you publish photos through Facebook or Flickr, then those versions that are published and linked back down, or just pulled down from your online accounts, will also show up as Managed. To be honest, I’m not sure if moving those to Referenced will make a difference or not, but I tend to play it safe and just leave them where they are.
Unfortunately there’s no search criteria for that badge with the “broadcast” icon on it, so you have to be a little clever to exclude those images from your Managed search. The Smart Album that I use includes Aperture Metadata : Project Path : Is not empty and does not include : flickr and another with Facebook. In the screenshot below, I also added Photo Stream, just as another example — although I do personally move my Photo Stream photos to Referenced. This search below works for my Library because I move all my automatically created Photo Stream import projects into a folder called “Photo Stream” (you did know you can move those folders, right?). You could accomplish the same thing by excluding photos with the keyword “Photo Stream”, since all auto-imported Photo Stream photos get that keyword automatically applied.
It’s worth noting that Aperture will NOT show the photos that are in your “live” Photo Stream album in any of the above searches, so you don’t have to worry about accidentally moving those.
Once you’ve located your Managed files that need to be moved, simply select the menu File > Relocate Masters… and choose your new location.
More like this