A Photo & Video Backup Strategy While on the Road Traveling
We all backup regularly, right?
OK, if not, please go back and read a few of these articles about Backblaze and Time Machine. Some may be a bit dated but the story they tell is still valid. Today's post however is specifically about backing up while on the road, using a fantastic app called Carbon Copy Cloner. And how I'm using it is, if I may say so, a little bit clever.
The backup challenge
Needless to say, it's important to back up. When you're traveling, it's easy to forget and a little hard to do. You're away from your normal backup strategy. You're probably away from your big local backup disk, and/or your super fast internet connection backing up to the cloud, or whatever technique you might use.
Perhaps while traveling you employ the “backup” method of importing photos to your laptop but also leaving them on the memory card so there's a second copy. That's a good minimum and absolutely something you should do. After all, SD and CF cards are quite cheap these days, so there's no reason not to have enough to shoot throughout your travels without ever having to wipe a card. And unless you're traveling somewhere remote, odds are you can buy another one in a pinch at a local electronics store.
But let's take it a step further. Assuming of course that you're not staying in hotels with Google Fiber and can backup your 32GB of shot photos overnight, then you need a way to back things up.
Also, let's add to the mix (only because I'm in Mexico right now and this is exactly what I'm doing) that you're shooting video as well and so need to back that up. But you're not importing video to your DAM because those are going into Final Cut or Premiere later, so whatever backup you have running for your photos may not apply to your video files.
Let's Break This Down
I'm going to move this conversation to the first person because it's easier to talk about what I'm actually doing. This isn't a step-by-step guide on how you should do this, because every situation is a little different. This is however a step-by-step guide on how I'm doing this, from which you should be able to come to your own workflow for your own situation.
I'm shooting stills and video. It would be nice if I was shooting stills on one camera and video on another, and I am… until I'm not. I'm traveling with a GH4, a GX85 and a GX8. The GX8 rarely comes out so mostly it's the GH4 which should be all video and the GX85 which should be all stills. But the truth is that sometimes the lens I have on one camera is the one I want for a still or video, and I don't want to switch lenses. Or sometimes I go out with just one camera and end up wanting to shoot both. So I end up with memory cards that have both still and video images.
I'm using Lightroom to manage my photos, and frankly I should probably be using Photo Mechanic to import the photos from the cards, as that'd make separating the stills from the video files on the card easier, but I'm not, so let's just talk about what I am doing.
I start by importing the photos from the cards into Lightroom. Separating the photos from the videos is easy, but it's a hidden trick. In Aperture, we had the option to hide or show certain file types. In Lightroom, you can sort by file types, but this never seems to work (I expect to see all RAW, all JPG, all MOV files grouped together, but I don't). However there is an easy to way to deselect video files, and that's to hold down the Option/Alt key, which will change the Check All and Uncheck All buttons into Check Videos and Uncheck Videos.
Also, while the “Don't Import Suspected Duplicates” option in the Lightroom import dialog mostly works, and is way better than Aperture's was, it's not perfect. I have an early batch of photos on one card that it insists on wanting to import again. If I were more clever I would use Photo Mechanic to first copy only the new, photo files from the card, but I'm not. So I do it manually by ensuring today's photos are selected, then holding the Option key down and selecting Uncheck Videos.
Lightroom imports the photos into the ~/Pictures/Lightroom Originals/ folder, and I import into a folder following a date-name format.
So that's done; my photos are imported into Lightroom.
(next, see how to copy just the video content from the SD cards using Carbon Copy Cloner)